Job Postings

Smiles for Maine Orthodontics is looking a DETAIL ORIENTED, and MOTIVATED individual to join our team as an FINANCIAL COORDINATOR!We are located in Waterville, Maine in a newly renovated location serving the smiles of central Maine. Our hours are Monday-Thursday, 8:00-4:00.

Job Summary:
The Financial Coordinator is responsible for accurately maintaining the financial records of the organization and is tasked with a wide variety of activities to support the fiscal well-being of the company. Responsibilities include managing collections, insurance verification, contracting, claim submissions, payment processing, reports, tracing, and past dues are key components of the job. Perform billing and collection procedures and follow-up on claims regularly to ensure timely payments.
Responsibilities:

Track patient accounts receivable and outstanding balances to ensure timely payments by developing and maintaining a database of records.
Enter contracts, verify methods of payment, and collect payments as needed
Verify Insurance benefits and insurance payment schedules
Creation and coordination of ongoing Financial Contracts and in-office patient payment plans
Confirming, scheduling, arranging financial options, and maintaining communication with all outside and 3rd party financing companies offered to patients
Billing Insurances and follow-up on claims submitted
Processing and posting payments (cash, checks, credit cards, ETF)
Manage and monitor all past due accounts. Mail or email follow up letters according to financial protocols (past due, missed appointment, dismissal etc.)
Run End of day and Monthly collection reports
Present all financial contracts as needed
Enter patient / insurance contracts into computer
Audit financial reports
Be available throughout the day to discuss all financial issues with billing parties and team members
Post all auto credit cards / drafts on chosen dates of the month to ledgers
Run statements the chosen date of the month and e-mail
Verify Daily Deposit Report balances before running EOD
Reconcile credit card processing with practice management software
Each day, print the day sheet and reconcile cash and checks with the deposit slip. Give to the person taking the deposit to the bank or take the deposit to the bank. The day sheet and the deposit must match.
Post Returned Checks
Meet with the doctor every week to discuss all past-due accounts and the status of communications with patients or insurance companies
Provide phone support to the administrative staff
Provide excellent patient/customer service by explaining office financial policies to patients; assist patients with Financial/Insurance questions and concerns.
Assist with physician credentialing and contracting; follow up with all insurance carriers to ensure credentialing/contracting is complete
Adhere to confidentiality, state, federal & HIPAA laws and guidelines
Perform general office duties & other related duties as assigned

Miscellaneous

Oversee compliance regarding HIPAA (sharing of financial information)
Be an active participant in team meetings and committee meetings
Work cohesively with fellow team members to provide an atmosphere of trust, mutual respect, and cooperation

Education/Experience:
· Two years of education in related field or dental billing
· Demonstrable insurance billing knowledge
· Demonstrable organization skills with strong desire for action
· Reliable work ethic in completing tasks efficiently and promptly
Skill/Abilities:
· Outstanding financial & analytical skills
· Proficient with cash handling
· Proficient computer skills
· Outstanding written and verbal communication skills both verbal & written
· Excellent people and interpersonal skills
· Strong organizational skills and detail-oriented

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 34 – 36 per week

Benefits:

401(k)
Dental insurance
Employee discount
Paid time off

Schedule:

8 hour shift
No weekends

Work Location: In person