$40 hourly/ Augusta, Maine Full-time Immediate start - 12/01/2024 The main purpose of these positions is to help the department streamline and improve efficiency in its invoicing process.
The objective is to reduce errors in invoices submitted to the service center for payment and to facilitate better communication regarding invoice follow-up. The department hopes to significantly improve the processing time between invoice submission and payment by reducing errors and providing single points of contact for invoicing issues. The positions will be the point of contact for department staff for all invoices being submitted to the service center. They will perform a thorough review of all documents to ensure proper coding, sufficient allotment, address verification, etc. They will also provide technical assistance and training for department staff in maintaining drawdown sheets. They will be the primary point of contact for the department regarding invoicing and will be responsible for payment follow-up and monitoring. Data will be provided to operational leadership on a regular basis to monitor progress and performance. Requirements Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of bookkeeping principles and practices necessary to perform complex work in maintaining specialized accounting and financial records, and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules. Preference will be given to candidates with experience in State of Maine systems (Advantage, Maine Pays). Contact
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